Purpose of Processing - Your data will be processed for the following purposes:

• Legal basis

Your data will be processed based on Tenants Cashback Limited's legitimate interest in achieving the aims set out above. If special category data is provided, the data provider warrants that they consent to Tenants Cashback processing that data or have obtained written consent from the data subject.

• Personal Data Held

Tenants Cashback Limited, at a minimum, must positively identify its clients, including directors in the case of corporate clients. Additionally, the company holds any information provided by clients and others, although this rarely includes special category data.

• Failure to Provide Data

Tenants Cashback Limited primarily obtains personal data from clients and those expressing interest in the services offered. The company also collects some personal data from correspondents and publicly available sources (eg, Companies House).

• Recipients

Any data provided by a client is treated as confidential and shared only when necessary to deliver the contracted services, comply with legal obligations, or protect Tenants Cashback Limited against potential claims. The company relies on certain data processors, such as secure cloud storage for files and emails, ensuring compliance with data processing policies.

• Third Countries and Safeguards

Data is rarely transferred to third countries, except when required for specific matters. In such cases, password-protected devices equipped with tracking and remote wipe software are used, and devices are personally accompanied.

• Retention Period

Data is retained for six years from the end of the relevant matter or for six years if not linked to a particular matter.     
Data Subjects Rights – Where applicable, you have certain rights (subject to client confidentiality), such as the right to access, correct, or request the deletion of your personal data.

• Automated Decision Making

None

Analytics